The Executive Assistant serves as a trusted partner to the CEO, providing high-level administrative and organizational support while also serving as the operational backbone of our corporate office. This is a hands-on, highly visible role suited for a self-starter who thrives in a fast-paced, people-first environment and can wear many hats with professionalism and a positive attitude.

Executive Support

• Manage complex calendars, scheduling, and appointment coordination for the CEO
• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the CEO
• Prepare agendas, briefing materials, presentations, and reports for internal and external meetings
• Coordinate occasional travel logistics for the CEO and executive team as needed, including flights, hotels, and ground transportation
• Manage expense reporting, reconciliation, and budget tracking for the CEO
• Anticipate the needs of the CEO and proactively address them before they arise
• Other duties as assigned by the CEO

Leadership Team Support

• Coordinate and prepare materials for leadership team meetings, including agendas, pre-reads, and action item tracking
• Support leadership team members with scheduling and ad hoc project coordination as directed by the CEO

Communication & Relationship Management

• Serve as a professional extension of the CEO, communicating with clients, partners, and staff on their behalf
• Foster a positive, professional workplace environment consistent with our culture and core values
• Build and maintain trusted relationships internally and externally
• Exercise sound judgment about what requires leadership attention vs. what can be handled independently

Office Operations

In support of broader operational needs, the Executive Assistant will also:

• Oversee daily office functions including supplies, equipment, facilities coordination, and vendor relationships
• Maintain organized filing systems, both physical and digital, in accordance with document management best practices
• Coordinate leadership offsites and executive meetings; provide logistical support for company events and employee gatherings in partnership with the Culture Club
• Manage subscriptions, licenses, and vendor contracts

About P.B. Bell
At P.B. Bell, our mission is: Making lives and places better by developing, improving, and managing multifamily housing communities. Since 1976, we’ve been proudly creating exceptional living experiences throughout Arizona. Family-owned and based in Scottsdale, we bring creativity, integrity, accountability, and care into every community we touch while making sure we enjoy the ride along the way.

From clothing drives and food donations to neighborhood clean-up efforts, we believe in making our communities stronger and better for everyone. We’re also proud members of the Arizona Multihousing Association. [ Click here for a listing of our communities.]

Required

• 3–5+ years of experience as an executive assistant or in a senior administrative role supporting C-level or senior executive leadership
• Strong organizational and time management skills with the ability to manage competing priorities with minimal direction
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Excellent written and verbal communication skills
• Demonstrated discretion in handling sensitive and confidential information
• Comfortable working directly with ownership and senior leadership
• Ability to anticipate the needs of executives and proactively address them before they arise
• High degree of emotional intelligence and professional maturity
• Sound judgment about when to act independently and when to escalate

Preferred

• Experience in real estate, property management, or professional services
• Experience in a small to mid-size business environment
• Experience with project coordination or supporting multiple stakeholders simultaneously
• Associate’s or Bachelor’s degree in Business Administration or a related field

• Health, dental, and vision insurance
• Paid time off and company holidays
• 401(k) with company match
• Professional development support
• Family-friendly, collaborative work environment

P.B. Bell Asset Management, Inc. is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the hiring process. If you require an accommodation to participate in the application or interview process, please contact Human Resources.